Writing A Job Acceptance Letter - Some Tips To Get It Right...

Writing a job acceptance letter when you have received a job offer is one of the best and most pleasurable things you have to do as it represents the culmination of all your efforts in searching for a new job.

However, don't forget that the job acceptance itself is also an important item to get right because it formally sets your terms of employment.

On this page is an example letter to use or copy plus some additional pointers to make sure that you don't miss any items that you need to cover when you write this letter.

You'll normally send this by traditional mail, so it's best to use your word processor or computer printer to get the best looking results when you print your acceptance letter for mailing.

Your Job Acceptance Letter can be quite brief, but it should be positive and enthusiastic in tone, after all it is part of the overall impression that you are creating before you start the new job.

Your letter should say how pleased you are to receive the job offer and that you are delighted to accept.

As you write, you should restate the terms of the job offer in your own words so that you have on record what you believe the job offer comprises, just in case there is any difference between what they said and what you thought they said.

This may include salary and other monetary items such as car allowance, pension and health-care as well as things like hours of work, who you will be reporting to and the date you start the job.

To demonstrate your enthusiasm and commitment, it's a great idea to ask in your acceptance letter whether there is anything you should, or could, be doing in the period before you take up your new job to accelerate your settling in to the new job with the new employer.

As you conclude your letter, reiterate that you are eager to get started and say how much you are looking forward to joining the team.

The Letter...

Peter Perfect
77 Sunset Strip
Sometown PA
USA

This is a simple and pleasant letter to write. In the first paragraph, thank the company for the offer and directly accept the position.

Dear Mr. Perfect

Many thanks for the offer of the position at Alto Corp. as Executive Consultant which I am delighted to accept.

Next, restate the contract provisions as you understand them. These are points that you and your contact at the company have discussed in relation to your employment. They may include salary, location, benefits, or any other items.

I understand I will be joining the business performance group and the commencing salary will be $42,000 working 8.00 until 6.00.

My primary location will be downtown Philadelphia. You will provide me with a new compact sedan auto and I will receive three weeks paid annual vacation leave.

Restate any instructions you were given in their acceptance letter to you. These might include the date that you will begin working, the salary discussed, or the hours you would be working. It is extremely important to restate these details because they provide documentation of an understanding between you and the company before an actual contract is signed.

I will report to the Managing Consultant on Monday 21st April at 8.00 for further instructions.

Finally, end with a statement of your happiness at the opportunity to join the company. Be thankful and courteous, watching your tone so as not to sound too over-confident.

Thank you again, I look forward to joining Alto and becoming part of the continued success that the firm represents.

Yours Most Sincerely,

Michael Mutley
1 Sandringham Boulevard
What Town,
LA 43210

Although the job acceptance letter can be quite brief, it should be positive and enthusiastic in tone, because it is an important part of the overall impression that you are trying to create before you start the new job. By using your letter to say how pleased you are to receive the job offer and that you are delighted to accept, you are building up your image in the eyes of the people you will ultimately be working with.

Writing your job acceptance letter when you have received a job offer represents the final reward and culmination of all your efforts in searching for a new job.

You should feel very proud of yourself for achieving this goal.

Now don't forget that the job acceptance itself is also an important item for your prospective employer because it must continue to establish the impression you want them to have about you. Use the extra help above to make sure that you don't miss any points and it's always best to print your letter accepting the job offer to get the best looking results.

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Do you still need to write your resignation letter? Click the link to see two examples of how to write your resignation letter and some general advice about when and how to resign from your current job.

Go back to read the section with lots of Cover Letter Examples or continue to Cover Letters if you need more letter writing help, or go on to get some great tips for starting a new job because it is the time when you need to be extra careful not to tread on too many toes; you cannot rely on the goodwill of people who are already established in the organization although you will be told about the elusive 'honeymoon' period - quite often you see references to the 'First 100 Days' which is the maximum time that a new executive has to make an impact. Follow the advice given and make sure you fit in and start to contribute as soon as possible.

Or return to Your Career Change home page.

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